Les Misérables and the Digital Workplace

When Optimizing Data Access Shows Soft and Hard ROI

When Optimizing Data Access Shows Soft and Hard ROIs

Les Misérables? Ring a bell?

Of course! This is a famous book by Victor Hugo, and the story is amazing! But what does it have to do with the digital workplace? Let me focus on a specific quotation and comment on similarities with the digital workplace.  It occurs in the chapter where Jean Valjean and Cosette are residing in a house with a garden.  In that part, Victor Hugo explores the multiple dimensions of nature.  What caught my attention is the following question: “Where the telescope ends, the microscope begins.  Which of the two has a grander view?”  The quotation resonated in my mind as it evokes similarities with the digital workplace, particularly in reference to data access.  For large and diverse content, having relevant and timely information is critical to companies.  There are different methods to query the data and the kind of ROI that can be expected varies by orders of magnitude.

The telescope – see far into the universe

What does it mean for the digital workplace? This means breaking internal data silos and opening up global information to your entire organization (any information shared by all, such as policies, procedures, HR information, compliance, etc.).  Having a digital workplace that includes an enterprise search layer that connects people to corporate content is therefore critical.  Every employee can see beyond its reach and access data spread over a wide range of different repositories.  This data is made available to everyone and everyone stays informed.

Such use of enterprise search does not bring a high degree of business specificity.  This is typically a Google-like experience with a simplified interface that is used indifferently by marketing, sales, engineering, or accounting people – any employee.  Working across business units to address multiple audiences (a horizontal approach) – its value can be uncovered by helping a large number of employees to find information; the ROI (Return on Investment) is based on an overall improvement of the company’s productivity.  According to McKinsey, employees spend close to two hours per day search for information.  In addition to increased productivity, such employee empowerment also has positive impacts on a company’s culture and employees’ wellbeing.  This is what we call a soft ROI.  A soft ROI is not easy to measure and rely on in a business case.  Benefits are referred to as indirect.  Having said that, some dollars savings can be estimated through productivity gains.  The main assumptions include the number of employees,  the average salary, and the percentage of working time saved thanks to a simple information finder.  A summary of an ROI that was calculated for a company comprising of 30,000 employees can be seen below.

ROI of Search for Digital Workplace

Assumptions were made regarding user adoption ramp-up schedules, with a greater number of users and a higher efficiency over time.  The ROI in this example is close to 13 million dollars over 3 years.

The microscope – explore what is next to you

How would this translate for the digital workplace? This ability would indeed be very helpful to assist intensive-knowledge workers in their daily tasks.  The term “knowledge worker” was first coined by Peter Drucker who defined knowledge workers as high-level workers who use advanced data collection techniques, statistics, complex correlations, case studies, and a lot more.  Data is key in helping them to perform their jobs.  And guess what? Enterprise search technology can also help in such a context.

As opposed to the simple Google-like experience, the objective here is to design a “Search-based application” customized with business-specific knowledge.  The value resides in the ability to follow a targeted business function along the key phases of its work.  Only enterprise search can index and aggregate very diverse data coming from both structured and unstructured content in order to extract the nuggets of information and provide a unified view on a specific topic (product, customer, company…)  For example, for a bank advisor, it is critical to aggregate internal data such as payments, information from the CRM, transaction history as well as external data, such as market analysis and news, to recommend the most relevant products to a customer.  The ROI is no longer related to a high number of people but to clear business-process improvements.  To do so, we target a precise group of knowledge workers on a designated use case in a specific vertical, a tryptic of “industry, use case, persona.”

Let’s take the example of clinical trials with a large pharmaceutical company.  Clinical trials are research studies that are aimed at evaluating a new drug.  They are the vehicles for evaluating a new drug.  They are the primary way that researchers find out if a new treatment is safe and effective.  In that case, the tryptic mentioned previously would then be “pharmaceutical, clinical trials, researchers.”  A specific “Search-based application” has been designed to dive into clinical data dispersed across millions of files and multiple systems and applications, surfacing insights to support the evaluation of new drugs.  The enterprise search technology had increased speed to market for new drugs.  Knowing that in the pharma industry, the average cost of new drug development is $1.0 billion, any slight improvement in the global process immediately gives better margins leading to bottom-line improvement.  This is what we call a hard ROI.  This type of ROI refers to clear measures that can be quantified in hard dollars.  To give you a flavor of the way the above pharmaceutical company calculated the ROI, you’ll find below some of the assumptions that were made (for your information, clinical trials include 3 main phases):

  • 10% to 14% of all drugs that make it to phase 1 succeed
  • 31% of all drugs that make it to phase 2 succeed
  • 50% of all drugs that make it to phase 3 succeed
  • 32% of drugs make it to phase 3
  • Average trial costs- phase 1: $170m; phase 2: $400m; phase 3: $530m
  • The cost of a trial is between $800m and $1.8b
  • The cost of patient/site recruitment averages $40k per patient/site

Locating key data and deriving insights is a key success factor for researchers.  The “Search-based application” has increased efficiency, shaving months off drug development timeline.  According to this large pharmaceutical corporation, the ROI realized is 25 million dollars per drug.

So, which has the grander view- the telescope or the microscope?

Both reveal worlds that are normally hidden from view.  For the digital workplace and data access, you require them both.  Accessing the right information at the right time is becoming ever more complex, and there are many factors with the potential to make it even more complicated.  Either for corporate content or business-specific data, enterprise search can help with both dimensions.  The ability to retrieve a company’s data assets and provide actionable insights in order to make informed decisions is indeed vital for business efficiency.  By applying methods and technologies, you can be sure that “Even the darkest of night will end and the sun will rise.” Another quote from Les Misérables.

Digital Workplace telescope vs microscope

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Mind the Information Gap

The following was originally published on the Benelux Intelligence Community website.

Over the last several years, data analytics has become a driving force for organizations wanting to make informed decisions about their businesses and their customers.  With further advancements in open source analytic tools, faster storage and database performance and the advent of sensors and IoT, IDC predicts the big data analytics market is on track to become a $200 billion industry by the end of this decade.

MIND_the_GAPMany organizations now understand the value of extracting relevant information from their enterprise data and using it for better decision-making, superior customer service and more efficient management. But to realize their highest potential in this space, organizations will have to evolve from being “data-driven” to being “information-driven.” While these two categories might sound similar, they’re actually quite different.

In order to make a data-driven decision, a user must somehow find the data relevant to a query and then interpret it to resolve that query. The problem with this approach is there is no way to know the completeness and accuracy of the data found in any reliable way.

Being information-driven means having all of the relevant content and data from across the enterprise intelligently and securely processed into information that is contextual to the task at hand and aligned with the user’s goals.

An information-driven approach is ideal for organizations in knowledge-intensive industries such as life sciences and finance where the number and volume of data sets are increasing and arriving from diverse sources. The approach has repeatedly proven to help research and development organizations within large pharmaceutical companies connect experts with others experts and knowledge across the organization to accelerate research, lab tests and clinical trials to be first to market with new drugs.

Or think of maintenance engineers working at an airline manufacturer trying to address questions over an unexpected test procedure result. For this, they need to know immediately the particular equipment configuration, the relevant maintenance procedures for that aircraft and whether other cases with the same anomaly are known and how they were treated. They don’t have time to “go hunting” for information. The information-driven approach draws data from multiple locations, formats and languages for a complete picture of the issue at hand.

In the recent report, “Insights-Driven Businesses Set the Pace for Global Growth,” Forrester Research notes organizations that use better data to gain business insights will create a competitive advantage for future success. They are expected to grow at an average of more than 30 percent each year, and by 2020 are predicted to take $1.8 trillion annually from their less-informed peers.

To achieve this level of insight, here are several ways to evolve into an information-driven organization.

Understand the meaning of multi-sourced data

To be information-driven, organizations must have a comprehensive view of information and understand its meaning. If it were only about fielding queries and matching on keywords, a simple indexing approach would suffice.

The best results are obtained when multiple indexes are combined, each contributing a different perspective or emphasis. Indexes are designed to work in concert to provide the best results such as a full-text index for key terms and descriptions, a structured index for metadata and a semantic index that focuses on the meaning of the information.

Maintain strong security controls and develop contextual abilities

Being information-driven also requires a tool that is enterprise-grade with strong security controls to support the complexities and multiple security layers, and contextual enrichment to learn an organization’s vernacular and language.

Capture and leverage relevant feedback from searches

As queries are performed, information is captured about the system that interacts with the end user and leveraged in all subsequent searches. This approach ensures the quality of information improves as the system learns what documents are most used and valued the most.

Connect information along topical lines

Connecting information along topical lines across all repositories allows information-driven organizations to expose and leverage their collective expertise. This is especially valuable in large organizations that are geographically distributed.

As more people are connected, the overall organization becomes more responsive in including research and development, service and support and marketing and sales as needed. Everyone has the potential to be proficient in less time as new and existing employees learn new skills and have access to the expertise to take their work to the next level.

By connecting related information across dispersed applications and repositories, employees can leverage 360-degree views and have more confidence they are getting holistic information about the topic they are interested in, whether it be a specific customer, a service that is provided, a sales opportunity or any other business entity critical to driving the business.

Leverage natural language processing

A key to connecting information is natural language processing (NLP), which performs essential functions, including automated language detection and lexical analysis for speech tagging and compound word detection.

NLP also provides the ability to automatically extract dozens of entity types, including concepts and named entities such as people, places and companies. It also enables text-mining agents integrated into the indexing engine that detects regular expressions and complex “shapes” that describe the likely meaning of specific terms and phrases and then normalizes them for use across the enterprise.

Put Machine Learning to work

Machine learning (ML) is becoming increasingly critical to enhancing and improving search results and relevancy. This is done during ingestion but also constantly in the background as humans interact with the system. The reason ML has become essential in recent years is that it can handle complexity beyond what’s possible with rules.

ML helps organizations become information-driven by analyzing and structuring content to both enrich and extract concepts such as entities and relationships. It can modify results through usage, incorporating human behavior into the calculation of relevance. And it can provide recommendations based what is in the content (content-based) and by examining users’ interactions (collaborative filtering).

Taking these steps will help organizations become information-driven by connecting people with the relevant information, knowledge, expertise and insights necessary to ensure positive business outcomes.

 

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Cracked Conversations: What to Do When Chatbots Aren’t Enough

Enterprise Search to Compliment Your Chatbot ExperienceBy: Robert Smith, Sales Engineer and John Finneran, Product Marketing

Conversational AI, or chatbot, vendors, are everywhere, deafening customers with the promise of AI-Powered solutions for their customer service needs.  According to Capterra, 158 companies currently offer chatbot software.  In Forrester’s evaluation of the emerging market for conversational AI for customer service for Q2 2019, the analyst firm identified the 14 most significant providers in the category – [24]7.ai, Avaamo, Cognigy, eGain, Indenta Technologies, Interactions, IPsoft, Kore.ai, LogMeIn, Nuance Communications, Omilia, Saleforce and Verint.

This makes understanding what works best to improve customer experience hard.

Chatbots work best guiding users along straightforward, well-defined conversational paths.  If a customer asks new, unpredicted questions the typical chatbot gets confused. More complex questions require complementary solutions.  

Sinequa offers one such complementary solution – Enterprise Search that can work with chatbots to help customers and employees find what they need.

We have spoken with a number of companies ranging from those considering the technology, to building prototypes, to deploying chatbots in customer-facing applications.

Several of the concerns about the value produced by chatbot deployments

  • Slow Conversation speeds
  • Conversation path-sets grow larger and longer
  • Low accuracy because the chatbot was unable to answer and was unable to maintain the chat
  • High development effort with too many expert hours spent conceiving, designing, deploying, and maintaining those conversational paths.

Some Reasons Why?

Chatbots work best when guiding a well-defined type of user through a set of preconceived conversational paths.

The typical chatbot’s tooling provides a graphical interface, and some testing capabilities; conceiving, designing, deploying, and maintaining those conversational paths will be up to you.

  • When you consider how many paths a user might take, multiplied by the number of user types, it can grow to an astonishing amount of work.
  • When chatbots have a lot of this work to do, they tend to slow down compromising, the chat experience
  • Most requests for information are ‘ad-hoc’ and therefore not well-suited for a pre-planned and pre-built conversation flow.

When Do Chatbots Make Sense?

An example is a chatbot at your local bank

  • They have a limited set of offerings for users to choose from
    • E.g. checking, savings, mortgages, lines of credit
  • Those offerings have a limited number of actions
    • Checking deposit, transfer, bill pay, balance inquiry
  • The site is often for reference, not as much for execution
    • To actually open up an account type, you typically have to apply in-person

If you can’t narrow the scope to specific user-types and paths like these, then the outcome of multi-step “chats” is by definition, less predictable, leading to a higher failure rate.

This also makes it difficult for some chatbots to get a PTO (Permit to Operate), because companies have not let applications go into production that couldn’t guarantee outcomes.  This is to avoid “Rogue AI” situations, among other things.

Addressing the Challenge

Enterprise Search, like Sinequa’s, leverages natural language processing (NLP) to get users the most relevant content, without the chatbot’s requirement that the conversational path be designed, built and maintained.

Where chatbot interactions are sometimes helpful, that chatbot can connect to enterprise search; when the chatbot gets a user’s request for information, the chatbot can refine and forward the request to the underlying Sinequa search, then channel the results back to the user’s conversation.

In Short

By using chatbots and a powerful enterprise search platform together for the jobs they were designed for, you can deliver profitable and productive solutions that enhance both customer and employee experiences.

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Sinequa Releases Next Generation User Experience Framework

Sinequa invested significantly in the latest release of its product to evolve the way the platform presents insights to end users, automatically adapting to each user’s device. This required a complete overhaul of the user interface framework to a responsive design based on Angular 7 that opens up application development on the Sinequa platform to a much wider audience.

Angular Framework

“We are very grateful for the practical insights provided by our customer base and partner network, we could not have done it without them,” said Philippe Motet, vice president of engineering at Sinequa . “This next generation framework will open up the floodgates for application developers worldwide to benefit from the power of the Sinequa platform quickly and without a hefty learning curve to enhance the user experience.“

Based on the newly released responsive design framework, Sinequa tackled the revamping of its platform user interface with the help of a strategic UI design consultancy. This initiative resulted in a simplified and streamlined end user experience powered by redesigned UI components purposefully calibrated to align with end user needs.

This represents the most visible evolution of the Sinequa platform and adds to a growing list of innovations released by the company. Other recent innovations released by Sinequa include numerous enhancements to its linguistic processing engine as well as deep integration with market leading platforms like Spark for supervised machine learning and Tensorflow for unsupervised deep learning.

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Sinequa Wins the 2018 KM Promise Award

In addition to the awards Sinequa has collected this year – KMWorld Trend-Setting Products, Datanami Readers’ Choice Award, and Bio-IT 2018 Best in Show, just to name a few – we are excited to return from KMWorld / Enterprise Search & Discovery 2018 with yet another trophy.

On Wednesday, November 7th, at the KMWorld conference in Washington D.C., we participated in the Awards Ceremony for the finalists of the KM World Promise and the KM World Reality awards. The KM Promise Award is given to a company that implements and integrates knowledge management practices into business processes and works with clients to ensure they reach their goals. The award recipient provides innovative technology that breaks through the hype to help customers gain insights, collaborate and compete in a mobile and global business environment. The KM Reality Award recognizes an organization in which knowledge management is a positive reality, not just rhetoric. The award recipient has demonstrated leadership in the implementation of knowledge management practices and processes, realizing measurable business benefits.

We are very honored to have received the 2018 KM Promise Award. The other finalists in this category included ASG Technologies, BP Logix, DocStar, Nuxeo, Unifi Software and Workgrid Software. Laurent Fanichet, our VP of Marketing, accepted the award on behalf of Sinequa, followed by Jill Harris, Delta Airlines Sr. Communications Coordinator, who picked up the KM World Reality Award.

award

“2018 is a fantastic year for Sinequa. Leader for the third time in a row in the Gartner Magic Quadrant for Insight Engines, we are experiencing triple-digit growth as we continue to expand in North America with the opening of an office in San Francisco, among other major milestones. Winning the KM Promise Award is great validation of the value of our approach and the completeness of our solution. This reaffirms our commitment to offer our customers the most advanced Cognitive Search & Analytics platform to provide them with relevant and contextual insights to make better decisions, drive innovation and achieve greater operational efficiencies,“ said Fanichet.

booth

In addition to winning the award, we had a very successful show at KMWorld! It was a pleasure to meet with our customers and partners at our brand new lit-up booth and see new faces at the very well-attended keynote presentation from Scott Parker, Sinequa Director of Product Marketing, titled “Becoming an Information-Driven Organization.”

keynote

We look forward to returning to DC next year and adding more trophies to our “honors” shelf in the New York office! In the meantime, we are rounding up 2018 with a few activities – a KMWorld-hosted roundtable webinar on Cognitive Search and Analytics in Action (November 27) and exhibiting sponsorships at the AI World Conference in Boston (December 3-5) and the Forrester Data Strategy & Insights Forum in Orlando (December 4-5).

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